Invite to formal performance hearing 

Disciplinary Guidance: This model letter should be used by the designated officer to invite the employee to a hearing to consider the employee’s alleged unsatisfactory work performance. 

			
Dear «name of employee»

Hearing – Unsatisfactory Performance

I have now received a copy of your performance report from «name of manager», «job title of manager» setting out details surrounding your performance at work. (Please see attached).   

Having considered the details of this report I have decided that there are grounds for a Hearing to consider your work performance in the following areas:

1.	«insert details of under peformance»
2.	«insert details of under peformance»

I am now writing to confirm that a hearing has been arranged to take place on «date» at «time» in «venue». I will chair the hearing and the meeting will be attended by «Name of manager», an HR adviser and note taker.

This hearing will be held in accordance with the Council’s Disciplinary Policy & Procedures. (Please see attached).

You have the right to be represented at the hearing by a Trade Union representative or another representative of your choice. Please note that it is your responsibility to arrange for the attendance of your representative. I would be grateful if you could inform me prior to the hearing who will be representing you.

You may also call witnesses should you so wish. Please let me know the names of any witnesses you wish to call, at least 24 hours prior to the date of the hearing. Please note that I may be seeking an explanation, prior to the hearing, regarding the relevance of a witness’ attendance.

Please also submit to me any reports or written evidence that you intend to present, at least 24 hours prior to the date of the hearing. Those reports and other written evidence will be made available, through me, without comment, to «Name of manager», «job title of manager» and the attending HR representative.

Please confirm your attendance at the hearing as soon as possible.

Include the following paragraph for the first hearing 

Following this hearing and after careful consideration of all the facts, if it is found that your work performance is unsatisfactory you may receive a disciplinary sanction.  

Include the following paragraph for a subsequent hearing 

Following this hearing and after careful consideration of all the facts, if it is found that your work performance is unsatisfactory, the decision on the appropriate sanction will take into consideration any live disciplinary warning, which you may previously have been issued with. Due to the cumulative effect this may lead to your dismissal on grounds of capability. In case of dismissal you will have a right of appeal, details of this process will be confirmed to you in writing.

Yours sincerely

Designated Officer

Encl.
1.	Performance Report (if applicable)
2.	Disciplinary Policy (if applicable)